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Many industries require secure transfer of sensitive documents to improve the customer experience, increase productivity and safeguard confidential data from cyber-attacks. Examples of this include healthcare, financial services and law enforcement.
Email is a convenient and efficient method of communication, however it’s not always the most secure. Emails can be accessed by spammers and hackers. It is crucial to use an encryption system and protocols in order to stop unauthorised individuals from accessing information.
Utilizing an online fax service to send confidential documents is a secure and secure alternative to email. It lets you send documents without the need of the traditional fax machine, or a landline. Furthermore, it can be accessed anywhere there’s an internet connection. In addition, many applications for faxing offer features like digital signatures and redaction, making it easy for teams to create and sign documents together.
When it comes to storing papers, ensure that they aren’t left out on desks that anyone can take or to put in a shared printer. Also, you should implement the practice of keeping a clean desk and regularly shred old files to keep them from falling in the wrong hands. If click now you are using online storage, make sure that all data you upload is secured and requires multifactor authentication. You must also be able to track when and how a document was accessed, which is vital in the event of the possibility of a data breach or any other issues.